Taking the 2021 NIE remotely
Given the extraordinary circumstances caused by the COVD-19 pandemic, the NIE Committee is allowing students to participate remotely, granted they follow a proctoring protocol.
Steps to administering the NIE remotely
How to proctor the NIE remotely?
Instructions for real time proctoring provided by teachers or designated proctors
Using Zoom, Google Meet, Canvas Conferences, etc. or any other video conferencing tool, follow the protocol below.
Prerequisites
All of your students will need to have access to working webcam (which could be their computer webcam).
Also, remember that the exam should be taken with a computer (desktop or laptop) and NOT an IPad (using Chrome is recommended).
Set up
The setup should:
Important Information. Let your students know that Lingco, the platform that hosts the NIE, can track students’ focus, this means that if a student visits another website or uses his/her time on each question incoherently, the system will send us a warning. The committee will look into the data generated by the student and if any suspicious behavior is detected, it reserves the right to disqualify that student.
Given the extraordinary circumstances caused by the COVD-19 pandemic, the NIE Committee is allowing students to participate remotely, granted they follow a proctoring protocol.
Steps to administering the NIE remotely
- Teachers will need to sign an online statement in which they confirm that they (or someone else they officially designated) proctored their students
- Students will need to sign an Honor Pledge Statement. There is no need to send us the Honor Pledge signed by the students: these should be collected by the teachers and stored in a safe location in case the NIE Committee requires to see them.
- See the instructions below on how to proctor your students remotely.
How to proctor the NIE remotely?
- Using a proctoring service (if your schools already subscribes to a service for online proctoring). As its name implies, online proctoring is a supervision service provided by different platforms to all those institutes that have virtual class programs. The service aims to assign a supervisor capable of analyzing the environment and behavior of a student (both in real time and through the analysis of videos and audios) while it is being evaluated, carrying out the supervision process, this basically will use different methods and resources that allow you to study in detail the behavior and environment of the student in question. If your school offers already this type of service, the NIE will accept it. Teachers will need to provide an official documentation proving that proctoring has taken place. Please, be aware that we don’t allow for a parent or a guardian to take the role of proctors during the exam.
- Real time proctoring (provided by the teacher). This methodology basically consists of monitoring the student through his/her webcam or the camera of his/he cell phone while the same develop the test in question, this method seeks to study in real time, the actions and the environment of the student while he/she is performing the test, with the intention of making sure that such student is not using any resource support. This methodology is usually used more frequently when the student must undergo verbal evaluations (in which the supervisor will not only supervise but also carry out the evaluation process), but would work fine also for the NIE since the student's gestures and facial expressions are supervised, as well as the environment in which the student develops the test to ensure that he or she is not using it, nor has access to support resources at the time of presenting.
Instructions for real time proctoring provided by teachers or designated proctors
Using Zoom, Google Meet, Canvas Conferences, etc. or any other video conferencing tool, follow the protocol below.
Prerequisites
All of your students will need to have access to working webcam (which could be their computer webcam).
Also, remember that the exam should be taken with a computer (desktop or laptop) and NOT an IPad (using Chrome is recommended).
Set up
The setup should:
- Using your preferred video conferencing tool, have all your students join a video session at the time of the exam that you have established.
- All students must have a working webcam. Direct students to set up their webcam so that it shows a wide view of them in their work area.
- Allow the student to see their screen and interact with it.
- Help you to see that they are not using outside materials or communicating with others.
- Students can use headphones to improve their listening /viewing experience.
- If, during the exam, you cannot adequately see a student's work area, ask the student to reposition their camera.
- Tell students to use private chat to ask questions only to you (no communication among students should be allowed). When setting up your meeting you should be able to select the option that allows messages to be sent only to the host (the teacher).
- Tell the students that they cannot exit the video session or turn off their cameras during the exam time.
- Students need to close all the other browsers on their computers as this might slow down their internet connection.
- Once you have finished giving instructions, give all the access information so students can begin the exam, which they will complete during the allotted 40 mins per part /section.
Important Information. Let your students know that Lingco, the platform that hosts the NIE, can track students’ focus, this means that if a student visits another website or uses his/her time on each question incoherently, the system will send us a warning. The committee will look into the data generated by the student and if any suspicious behavior is detected, it reserves the right to disqualify that student.
